Foodstuffs North Island had problems typical of many large businesses; old fashioned and inefficient ways to collaborated and communicate, and so much clutter it was close to impossible for anyone to find anything. We explored the problem and many possible solutions including Microsoft Teams, 1Place, Workplace and GSuite. As we already use Office365 extensively, we landed with a business unit and team site approach, using SharePoint hub sites and Yammer (our plan is to overlay MSTeams in the future if it makes sense).
With no dedicated budget and a ‘done by Christmas’ timeline, we set about creating a tailored template, and rolled it out business unit by business unit, team by team. Change management and training were crucial, with representative roles within each business unit bolstering our core team of three and making the world of difference in winning the hearts and minds. Individuals and teams migrated their own content, meaning only what was useful was retained.
We have 1.7 million documents in the hub sites, with an increase in activity of 550% in the last 6 months. And we left 7.9 Terabytes of content behind in old fileshares. But the real result? We have been astounded by how much the people love the change – the flexibility to work on the same document at the same time, the ability to work from anywhere, any device, and the end to the versioning nightmares. As our Internal Coms Manager put it #lifechanging.